Header
INSTRUCTIONS FOR ORAL PRESENTATION


The abstract presenters will hold an oral presentation on approximately for 8 minutes + discussion (4 minutes). PowerPoint projection will be available in all session halls. Overhead projection, slide projection or flipchart is not available. There will not be any posters.

PowerPoint
PowerPoint is the only communication tool available in all session halls. Overhead projection, slide projection or flipcharts is not available.
  1. Speakers are kindly asked to observe that only computers provided by the congress may be used for showing your presentations. All PowerPoint presentations must be handed in at the preview centre.
  2. All presentations are loaded into a PowerPoint handling system that will store and distribute your presentation to the session hall in time for your session.
  3. All PowerPoint presentations should be handed in the day before the session.
  4. 2 hours before the sessions starts, the PowerPoint server will be locked and may no longer accept any editing of the presentations handed in.
  5. Please check your presentation carefully on the preview room computer assigned by the staff before the final sign off.
  6. The professional staff of the preview centre will load your presentation into the system so that it will be available on the computer in your session hall when you come to speak.
  7. If you are doing more than one speech during the congress, you may upload all your presentations at the same time and they will be sent to their corresponding session halls at the time of your sessions.
  8. The PowerPoint handling and distribution system is optimized for MS PowerPoint 2007 (Office 2007) and *.pdf (Adobe Acrobat)-files. The uploading of "DVD-Movies" is not supported.
  9. The supported data media are: CD, DVD (as Data-storage-medium) and USB-Memory (Stick). All needed files - also the movie files!!! – have to be on the data media. Presentations can also be taken off speakers notebooks at the Preview centre.
  10. The fonts that are used in the presentations should be "Latin-based fonts". If the speaker needs special fonts, they should be stored as "embedded fonts" with the presentation (File -> save as "name of presentation" and under "tools" ->save options mark the checkbox "embed True type fonts" and select "embed all characters").
  11. When using mathematical symbols please use these which are available under Latin fonts (unicode or DOS: Western Europe). These can be shown without any problems in Office 2007.
  12. As format for embedded movies "MPEG2 – movies" are preferred (but can also be *.avi, *.wmv). If Codecs are used, the Code package DIVx in the current version, which can be found under www.divx.com, should be chosen.
  13. Presentations should be saved as *.ppt (PowerPoint) or *.pps (PowerPoint Slideshow) – file and movies as separate files on the data media.
  14. The computers and projectors will be set up and optimised for 1024 x 768 resolution (ratio 4:3).

Speakers Preview Room
The location of the speakers preview room will be announced closer to the Congress.
The opening hours will be announced closer to the Congress.

Report to the preview room as soon as possible but no later than 2 hours before your lecture – if possible even the day before your lecture. Please test run your presentation in the preview room making sure that you presentation is to your satisfaction before you hand it in to the preview room staff. Your PowerPoint presentation will be downloaded on the venue network to be viewed in the session hall. The PowerPoint presentation will be deleted after the session. Computer discs will be given back in the breaks between sessions.